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4 Steps to Increase Your Print Security Skip to main content

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4 Steps to Increase Your Print Security

Wed Jun 17, 2020 | Lasers Resource

Think cybercrime isn’t likely to impact your company? Think again. More than $3.5 billion dollars were reportedly lost in the US in 2019 due to cybercrime attacks. Many of these reports were submitted by businesses. We urge you not to be one of them.

Here are 4 simple steps to increase your print security today.

1. Upgrade to More Secure Devices

The first step to increasing your print security should involve an assessment of your current fleet. 

If your print devices are old and outdated, or simply not built with security in mind, your business could be at risk. HP is known for its focus on security and its extensive line of thoroughly protected and self-healing devices. These printers are made with anti-malware features that will efficiently and quickly detect, report, and put a stop to any threats or inconsistencies your devices may encounter. 

2. Encrypt Your Data

It should come as no surprise that we also recommend that you encrypt any and all data that passes through your company. To help keep your sensitive information secure, you should encrypt ALL network traffic, including print jobs that are sent through the network. Doing this will make it increasingly more difficult for hackers to steal your data. 

Diagram on security bling spots

3. Give Employees a PIN, ID & Password

To increase your print security within the office, we recommend having employees use a PIN or ID (this could also be in the form of a login card) and password in order to gain access to their print jobs. Many data breaches are due to print jobs being left, unclaimed in the printer’s exit tray. 

With HP’s Access Control “Secure Pull Printing” solution, a print job will not be released until the appropriate user is physically at the printer. 

Woman using ID card to print in office | HP Secure Pull Printing

4. Check & Implement Firmware Updates

Are your printers equipped with the most up-to-date security features and firmware? You should implement regular check-ins with your devices to ensure that the latest firmware updates have been installed and are properly working. You should be doing this with every device that interacts with your employees and company—whether at the main office or at a remote location (this includes home offices). 

If you aren’t sure where to start or are simply unaware of how secure your devices are and want to find out, we’d be happy to work with your team and perform a print security assessment for you. Security is what we do. So, let’s talk—reach out today.

Interested in learning more about print security? View our resources here. 




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