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4 Things to Think About Before Buying a Printer for Remote Employees Skip to main content

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4 Things to Think About Before Buying a Printer for Remote Employees

Wed Jul 29, 2020 | Lasers Resource

man using laptop and video conferencing to do a presentation from home

Are you considering transitioning to a more flexible workforce? Perhaps you’ll have a mix of in-office and remote employees, compressed or reduced work weeks, or even offer flex time. 

This new structure is growing in popularity for many reasons. With a more flexible working environment and schedule, companies can gain greater access to talent, increase loyalty and productivity, and reduce their overhead costs. 

With this new structure, you’ll need to know a few key things (well, if we’re being honest, many things...but let’s keep it simple for now). Let’s start with the basics: what kind of printer should you buy for your remote employees? 

Here are 4 things you need to think about when looking for a home office printer.

1. What kind of space are they working with? 

Your employees’ home offices are definitely smaller than your company office and the last thing you want to do is force them to place a printer they don’t have room for in their home. So, make sure you keep an open dialogue with them and simply ask what kind of space they have available for their printer (perhaps they won’t mind sending a photo of their space as well). Once you know this, it will help you figure out the size of printer you should be looking for. 


2. What kind/how much printing will they be doing? 

Will your employees be printing large documents? Anything in color (like posters or marketing materials), or mostly black and white? Will they be sending out faxes, scanning documents or making a lot of copies? Do they need to be a higher quality for client purposes? Answering all of these questions will help you decipher what model of printer is best for your employee(s). 

Printing high quality posters for client

3. Remember: every employee is different. 

Your employees are individuals, with diverse backgrounds and home lives, and also with different roles within your company and they need to be treated as such. We recommend keeping that in mind when looking for printers for your remote employees. You should have a conversation with each of them to figure out their specific printing needs. 


4. To lease vs. buy: that is the question. 

In a past post, “Do You Need a Copier Lease or Should You Buy? - What’s Your Best Option to Acquire a Copier?”, we discussed different kinds of leases vs. buying a printer outright, and laid out the pros and cons to help you decide which option is best for you. We recommend giving that a read, and if you have any follow up questions, please feel free to reach out to us

The transition to a more flexible workforce is happening everywhere. If your company is jumping on board, kudos to you! We wish you success and encourage you to reach out if you have any questions or need help setting up your remote employees with productive home offices. 



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