Is Faxing Still Relevant in Today’s Business?
Mon Feb 03, 2020 | Lasers Resource
We have news that may change the way your business deals with sensitive information.
Believe it or not, the use of the fax functionality in the office is not dead, in fact—faxing is still quite relevant in many industries today, including law, government, healthcare, banking, and real estate. While it’s rare for businesses to purchase a fax-only machine, many MFPs include this functionality—and, for good reason.
Here’s why faxing is still important in 2020.
We’ve said it before and we will say it again, keeping your confidential business information secure is vital to the survival of your company. Business managers are feeling increasing pressure to ensure (and prove) that company information is being protected, and with the advances in technology and print security, faxing has been reintroduced to businesses as a secure option.
In terms of added protection, faxes do not receive viruses, which is a huge advantage in the world of security. What’s more is that when sending a fax instead of an email, there is also “end-to-end” encryption, which ensures that your data remains private. Emails are sent into the cloud—while faxes are sent through telephone lines, which are much more difficult to hack into.
Many businesses don't realize how secure the old fashioned fax line is, but banks and government entities do. That's why they often accept sensitive information from a fax, but not through email.
Confirmation of Successful Delivery
Have you ever heard the saying “the proof is in the pudding”? Well, upon successful delivery of a fax, the sender receives a receipt, otherwise known as a “fax confirmation page”, so you can be confident that your documents get to where they need to be, safely. It’s the kind of proof that will help both you and your boss sleep soundly at night. A good example of this is when a doctor needs to send patient medical records—you can understand why it’s crucial for them to receive confirmation that this information has gone through to the proper recipient.
Turning on the fax confirmation functionality on your printer is quite simple. For example, here’s how to send a fax with confirmation using an HP LaserJet Pro MFP M521 series:
1. Go to the "Home" screen on the product control panel
2. Next, follow these steps: Setup > Fax Setup Menu > Advanced Setup Menu > Confirm Fax Number > On
3. Now, send your fax!
Once you have completed these steps, you will receive a confirmation when your faxes have been successfully delivered. This confirmation receipt will include the date and time the fax started/finished, who the fax was sent by, and where the fax was sent from.
As you can see, faxing is still an essential tool for many businesses (what we once thought was a dying art—has come back to life...and even stronger this time).
Interested in learning more about how to better protect your business? View our resources here.
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