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Network and Print Security - Part Two: Software Skip to main content

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Network and Print Security - Part Two: Software

Thu Jan 19, 2017 | Lasers Resource

There has been a change in cyber-attacks in the past few years.  The motives of hackers are evolving.  In 2005 the major threats were worms and viruses, 2009 saw the start of spyware and bots; the motivation was profit, the goal being identity theft or holding your information for ransom.  These are still major players in cyber-attacks today, but there are also additional motives for hacking.  With the introduction of advanced persistent threats, zero-day targeted attacks, dynamic Trojans, and stealth bots, a major goal for hackers today is destruction. 

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Your printers are an easy door for hackers to get into your network. It is no secret to them, as Peter Kim wrote in the Hackers Playbook:

“I probe around for a multifunction printer and see that it is configured with default passwords. Great I am in”

How does software protect your data?

print security | network security | print experts | data security | Lasers Resource | Grand Rapids MI

Secure pull printing allows users to print to the network and then pull their print job from any enabled printer or copier.  With increased secure authentication and the print jobs staying encrypted until they print, there is little risk of sensitive documents falling into unauthorized hands.  Pull printing also reduces waste and increases productivity of mobile workers.

Job accounting lets you track the use of devices and supplies throughout your entire business - allocate print costs, reminds employees to print smarter (and cheaper), and, maybe most importantly, provides IT with data to forecast future use and make recommendations.  This can also let you see if any employee is printing documents with sensitive information that they shouldn’t be…. Or the ever popular printing a document called “resume” on the company’s dime.

Software like HP Access Control (HPAC) allows you to create custom device user controls that enforce security needs.  This can be done on either a device or user level, the extra benefit of being able to create specific needs around users who are heavy in faxing, scanning, or printing while limiting device functions on a user or group level to help control your printers and copiers.

HP JetAdvantage Security Manager (HP JASM)

The most comprehensive print security solution on the market, HP JASM helps you easily establish fleetwide security settings and policies. It can also ensure compliance with government and industry regulations.  You can streamline security with the ability to establish a single policy and apply it to your entire fleet instantly.

HP JASM starts with a free quick assessment that checks up to 20 of your HP printers and copiers for 13 security settings.  A report is generated with any risks the scan finds. For additional information on the HP JetAdvantage Security Manager Quick Assess, visit our page here.

Mobile employees need to print

print security | network security | Mobile printing | Print from phone | print experts | data security | Lasers Resource | Grand Rapids MI

There are a lot of applications that give mobile employees the ability to print to the office through a secure connection.  Native print applications on mobile devices let users send a print job to a secure print queue. If a pull printing software is in place, they can print their jobs when they get back to the office and collect all their documents at once.  This also works great for shipping and receiving workflows.  Employees can scan a signed shipping slip with their mobile application and securely send and print the document to the shipping and receiving department in real time.

Print security software working in tandem with the protected hardware I discussed in Part One makes for a very secure print environment. Even with a secure device and software protection, a network monitoring strategy is still important. Make sure you have settings configured to notify you of any potential threats and unusual behavior. If you missed Part One of this series on hardware, you can read it here. In the third and final part of this series I will discuss how to protect your paper once it's printed.

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